How do you confirm things in your organization?
Every day, public and private sector enterprises ask their users, employees and partners to sign a host of different documents and confirmations. Although these vary from organisation to organisation, their issue, follow-up, actual completion, document flow and archiving is labour intensive.
How are the contracts you have with employees, customers and suppliers signed? Do you send PDFs as e-mail attachments, which must be printed out, signed, scanned and returned?
We all know the potential weaknesses in such processes. Printing out documents is inconvenient, and there are companies that don’t even have a printer in their offices. And once you have printed out and signed the agreement, it can be difficult to scan it and attach it to an e-mail as a new PDF.
Why digital signature is faster and more reliable
Consider the offer you are planning to send to your customer. What if you clicked on the document in the database and simply ask for your customer’s signature? Imagine if your customer received an email, clicked on a link and signed using the same method as for online banking. Once the document is signed, this is immediately confirmed in the now locked document in your database.
House of Control offers digital signature of contracts and other documents, in collaboration with Signicat, Europe’s leading provider of verified digital identity solutions.
The solution utilizes the leading methods that the financial sector and public authorities already use to identify customers and residents in each individual country. The person who is about to sign chooses whether she or he wants to use a PC, tablet or smartphone. And when it is done, there is no longer any doubt about who actually signed the agreement.
Use it for more than contracts
Why limit yourself to contracts with customers? What about employment contracts, nondisclosure agreements or the minutes of board meetings? Wouldn’t it be good if employees could confirm their receipt of a mobile phone, PC or other equipment by means of a digital signature? Or how about digitally signing an agreement with a supplier? And all of this based on documents stored in a central archive, allowing you to keep track of who has signed what.
Public and private sector undertakings ask their users, employees and partners to sign a host of different confirmations. Although these vary from organisation to organisation, their issue, follow-up, actual completion, document flow and archiving is labour intensive.